Projects for 2020 Being Discussed by the Board

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* One building will be sided in 2020

* We will look at more shed replacement

* Mudjacking – This is the leveling of sidewalks in various locations

* Concrete assessment throughout the community

* Parking lot striping

* Clubhouse updates

The Board will be looking at these items and more to determine our priorities and costs. If you are a Wildwood owner and have other suggestions, please contact Julie Schaefer (Wildwood Property Manager) and let her know. Her phone number is 317-875-5600. Her email address is jschaefer@cas-indiana.com

Wildwood’s New Fence

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After years of fixing the old fake rod iron fence and spending thousands of dollars on repairs, the Board decided to replace it. This fence is on the property line of east Wildwood and Coffman Road properties. It is about half way finished. The cost was $30,000+.

Hydro Jetting Of The storm Drain Located On Wildwood Court

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Because of water retention problems on Wildwood Court the Board of Directors decided to have the drain pipes Hydro Jetted. The cost will be $2,650. Upon camera inspection of the line (at no cost) it has been determined that 1200 feet of line needs to be cleared . Proposal is based upon 6 hours of service, cleaning sediment from 6 catch basins, and disposal fee.

What Address Is This?

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The Board of Directors decided to have the address numbers on buildings replaced. The old ones are old, falling off or have disappeared.

The proposed signs will be custom fabricated 24”x 6” reflective white background with reflective black numbers for high contrast.

The cost will be about $4,000 to the homeowners association. Estimate includes fabrication, remove of any old (filling of associated holes), and installation of new.

A sample that was given to the Board of Directors

Where Did The Fence Go?

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Click on picture to enlarge

You may have noticed the the fake rod iron fence the was on Wildwood east property line has been taken down. This was done for several reasons. First, it was old and falling apart. Second, the homeowners association has paid thousands of dollars over the years to have it repaired to no avail. Third, it was not stopping people from going though the fence to take short cuts. And forth, trees and bushes were growing through it.

Click on photo to enlarge

Click on photo to enlarge

After notifying the residents on Coffman Road that boarded our property and getting no feedback the fence was taken down and the trees and bushes were cut out.

The Board of Directors at our April meeting voted on spending $30,000+ to replace the fence with a vinyl 6 foot tall fence. It should require very little maintenance and should stop people from taking short cuts across properties.

The Board expects the project to be done by June.

A Surprise Knock On Your Front Door

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If you park on Oakwood Trail AND park on the grass, you can expect a knock on the door by our Safety Officers Jeremy Madriz and/or Jason Norman.

It is not legal to park on the grass on a city street (which Oakwood Trail is) and the Board of Directors do not want cars parking on the grass on any common areas. It destroys and makes the landscaping look bad and costs association money to repair.

Please keep your cars on the street.

Also…

Please do not park in yellow zones.

The entrances to parking lots are narrow and this can block traffic parked in reserved spaces.

It can sometimes make it impossible for emergency vehicles to get to their destination. It can also be a safety hazard.

Leaving Items Outside The Dumpsters Will Cost You

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The city picks up trash on a regular basis at Wildwood. The city does not pick up ANYTHING outside the dumpsters.

The home owners association at Wildwood pays over $1,000 a month to have a contractor pick up trash in all common areas and around the dumpsters. If there are items that are to heavy/big to put in the dumpsters the contractor will haul them away BUT charges the association an extra charge for this. These extra charges usually range from $100 to $200 depending on the size of the haul.

It is the responsibility of the homeowner/tenant to have items hauled away that don’t fit in the dumpster. It is not the responsibility of the homeowners association.

If you are caught putting items outside the dumpster and the contractor has to haul them away, the homeowner/tenant will be charged for the service.

The Board of Directors at Wildwood work hard to keep our costs as low as possible. When we get unexpected costs for hauling away items it raises the costs for Wildwood and could have an effect on our monthly dues. It is unfortunate that all 156 homeowners at Wildwood will have to pay more because a few won’t dispose of their personal property properly.

Think Twice About Parking Your Car On Oakwood Trail

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There has been numerous accidents with parked cars on Oakwood Trail. The Association can not be responsible for any damage.

Wildwood was built so that there are two parking spaces for each unit. One is reserved for each unit and one is a first come first served space. (There is only one parking lot where this is not true.)

The Board of Directors does not tolerate cars parked in yellow zones. This can interfere with emergency vehicles. If you park in a yellow zone be prepared for a knock on your door by our Courtesy Officers.

Also…cars are not allowed to park on grass areas. This has ruined a lot of grassy areas and the Association has to pay to have these areas reseeded and repaired.

2018 Annual Meeting Recap

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There were three homeowners that attended our meeting on February 21st at 6:30 PM in our Clubhouse. All Board members were present. Jeremy Madriz and Jason Norman, Wildwood’s Cutesy Officers were present for questions from the attendees.

Elizabeth James, one of the homeowners decided that she would like to join the Board of Directors. The Board approved her joining the Board.

2017 Projects and Accomplishments

  • Implementation of new Clubhouse rental policy and guidelines
  • Re-striping of the parking areas, repainting of assigned spaces, curbs
  • Completed rehabilitation and sale of foreclosed/vacant unit – proceeds from sale added to the Association’s reserve account for future capital expenses
  • Completed re-siding of one unit (partially completed via insurance claim from fire)
  • Significant large tree trimming and removals throughout the community (as needed)
  • Replacement of multiple adjoined unit sheds throughout community
  • Clean up of the vacant lot on Georgetown Road and continued maintenance
  • Repairs to storm drain collar on Wildwood Court
  • Replacement of retaining wall on Oakwood Trail
  • Addition of one additional Courtesy Officer to assist with daytime calls/issues
  • Installation of new Wildwood Homes community signs (3)
  • Replacement of aged/damaged/collapsing sewer mains as needed
  • Replacement of building soffit structures as needed
  • Clean up of water retention area and associated culverts
  • Clean up of scrub/brush/volunteer tree growth along Wildwood Ct/Coffman Rd property line
  • Coordination with City of Indianapolis/Rays Trash Service for larger trash dumpsters
  • Continued inspection of common areas for maintenance and repair items
  • Continued common area and dumpster enclosure cleaning and maintenance
  • Continued common area landscaping and snow removal as needed
  • Continued random security patrols and monitoring for illegal parking
  • Continued monitoring for compliance with architectural changes and covenant related issues
  • Continued reduction in past due assessments/bad debt
  • A 30 percent reduction in receivables in 2017 (Money owed to the Home Owners Association)
  • A $40,000+ increase in the Reserve Fund in 2017
  • A record year for cash flow
  • Over half of the Association income was spent of repair and maintenance of buildings and common areas – a record

    • The meeting was adjourned by 8:00 PM