Five trash sheds drains have been worked on to get the water flowing at a better rate and so we won’t have standing water after 4 hours. This included reworking the drain trenches and piping for the water flow. This has long been a problem at Wildwood. The cost to do this was $3,500 a drain or $17,500 in total. If you continue to see drains backing up, please call Julie Schaefer, our Property Manager at 317-875-5600 or email her at jschaefer@cas-indiana.com
New Wildwood Signs
During the enhancement of Georgetown Road, our signs had to be taken down. They were old and in extremely bad condition so they got thrown away. After months of talking about it and having new ideas and sketches made by a sign company, the Board is looking and deciding on the following design.
Cost is about $5,000 per sign.
Before, During and After
There was a unit at Wildwood that the owner would not let the siding contractors in the patio area to put new siding on the unit. The unit ended up looking like this;
The unit had been foreclosed on and the Board of Directors decided that something had to be done.
The job is done. $1,950
A friendly reminder…If contractors can’t get in your patio areas when work needs to be done and they have to do it at a later time, it only raises the homeowners associations costs. These costs get passed on to homeowners in raised monthly dues. Please work with contractors hired by the association Board.
An Unexpected Event
On March 3rd there was a fire at a condo in our neighborhood. Nobody was hurt to the Board of Directors knowledge. Our insurance company was notified and their adjusters visited the sight. Our insurance company requested that the unit be boarded up. The Pike Fire Marshall is still investigating. The Board will discuss our options at the March 16th meeting.
Unexpected Expense
AssociaOnCall discovered a leak in the main water line under ground near one of the buildings. They excavated the area where the water was bubbling to the surface. They exposed the area and worked around four utility lines. A very large tree had been cut down about 10 to 12 feet from the repair and there were roots in the dig area between 2 to 6 inches in diameter. They installed a stainless steel clamp, then stone bedded and back filled with dirt. It was inspected by Citizens Energy.
Cost $4,200
A $3,500 Project
The Board has been investigating the costs of renovating the sheds on all needed units. Some of them are in impaired condition. It is expensive and the project will be continue as long as it is possible. The Board will look at the worst ones first and pick the order in which they are done.
In November 2015 the Board OK’ed a project that included removing roofing and rotten wood on 2 sheds, replaced wood, black paper and shingles. The sides of the sheds were re-sided. The exterior doors were replaced with same size steel door exteriors. The wood was painted. These sheds were in really bad shape. The total cost to repair these two sheds was $3.500. Two other sheds were repaired close by at a cost of $1,875. They were in better condition.
What Do My Monthly Dues Pay For?
Here is a breakdown of where your $162 monthly dues go.
Click to enlarge
Here is a key;
Category (Dollars) – Description
Administrative Expense ($1.41) – Bank charges, coupon Costs, dues and subscriptions, office supplies, records storage, other administrative services.
Communications ($2.82) – Community events, printing and copying, postage, newsletter services, website.
Custodial Expense ($7.95) – Common area clean up, dumpster area clean up, other misc. clean up.
Insurance ($19.89) – Clubhouse, common area, errors and omissions for Board members, liability.
Utilities ($8.80) – Clubhouse utilities, street lights, trash and recycling service.
Landscaping ($18.13) – Chemical/fertilization of lawns, mowing and edging, mulch, seeding, tree maintenance.
Contracted Services ($14.00) – Fire prevention and protection, safety and security, snow removal services.
Repair and Maintenance ($43.08) – Building repair and maintenance, Clubhouse repair and maintenance, common area maintenance, pest control, roof repair and maintenance, sidewalk/concrete repair and maintenance.
Professional Services ($29.79) – Audit and tax service, legal services/collections, property management fees.
Property Taxes ($1.65) – Property taxes on clubhouse, Wildwood owned property.
Reserve Funding ($14.48) – Funds set aside by the homeowner association to pay for the replacement or repair of community property. Reserves are intended to prevent the need for special assessments.
Total ($162.00)
The numbers above are based on the Wildwood Budget for 2016. A budget is an estimate of income and expenditure for a set period of time based on past results and future anticipated income and expenses. Once a year, usually during September/October, the Board puts together the budget for the following year. The budget numbers/data/information is deemed reliable but not guaranteed. Due to circumstances beyond the Boards control, the numbers might need to be adjusted.
Parking Lot Drainage Problems
The water drainage problems in certain parking lots has been a challenge for over 20 years at Wildwood. The Board recently decided that they were going to try and tackle these problems. Instead of trying to do 5 drainage areas at one time at a cost of $17,500 and finding out that it did not work, the Board decided to do one and see how that turned out.
Click on picture to enlarge
Drainage problems
The above picture shows one of the worst drainage areas. The Board OK’ed an expense of $3,500 to have this fixed. Below is a picture of it 4 hours after it stopped raining. A wonderful improvement.
No drainage problems
Wildwood spends over $1,000 a month to keep trash off the common areas and around the dumpster areas. We have new drainage lines but the drains still can be stopped up with dumpster trash. Residents please make sure you get your trash in the dumpster and not around it. Anything that is not in the dumpsters because it is to big or to heavy is not going to be picked up by the trash companies. Wildwood has to pay to have someone pick it up and remove it. This reflects in the cost of Wildwood doing business and might reflect in higher monthly dues in the next year if we can’t keep our costs down.
The Board will work on getting other dumpster drainage areas worked on in the future.
Dead Tree Removal at Wildwood
The Board of Directors at Wildwood took on a large project this summer. It was time to remove as many dead trees as possible. An arborist picked out all the trees that were dead and we had them removed at a cost of over $12,000. This was done during August.
Click on pictures to enlarge
No parking signs at entrance of parking lots
This seemed to work out very well. The lots were empty for over a week. Our security people did not mention any problems to the Board.
Surgical Tree Removal
In tight places where fallen trees could be a safety factor, they removed trees by using large cranes and lifting the trees out of the area.
The tree removal company finished a few days ahead of schedule. The Board is unaware of any complaints. What is left of one tree after they grind out the stump is in the picture below.
Whats left
Next Board Meeting
The next Board of Directors meeting will be Wednesday September 16th at 6:30 PM in the Wildwood Clubhouse.
Joyce Harlow is resigning from being our Property Manager for over the past 10+ years and is moving to Florida. Julie Schaefer from Community Associations Services will be our new Property Manager. Please come and welcome Julie to Wildwood.